Deep Indigo Collective - Privacy Policy

Deep Indigo believes in safeguarding personal information and ensuring that privacy is respected and protected for donors, friends, volunteers and vendors. We will use personal information to keep donors, friends, volunteers and vendors informed of our activities including our programs, special events and funding needs. We respect all requests to remain anonymous.

We provide an “opt-out” procedure for donors and others who receive such materials to request that their names be deleted from similar mailings, phone calls or other communications in the future. Individuals may also request that their record be flagged as “Do Not Call.” Deep Indigo will honor all or a combination of these “opt out” preferences.

Donor Information

Sharing

  • Deep Indigo does not share the home addresses, telephone numbers or email addresses of donors and prospective donors to any individual or organization without the express permission of the person to be disclosed.

  • We respect our donors’ choices and control over their information. You, as a donor may, at any time, have your name excluded from any donor list activity. To ask that your name be excluded from donor list activity or to otherwise change how Deep Indigo contacts you, please email us at ajacobsohn@deepindigocolletive.org.

  • Deep Indigo expects vendors to uphold privacy guidelines. If data is shared, a Non-Disclosure Agreement will be entered into with the vendor and the sharing of data is prevented by contract stipulations between Deep Indigo and our vendors.

Collection of Data

Deep Indigo collects personal data through event registration, email subscription, online donation services, postal mail, wire transfer, phone and other electronic means. We only collect this information when users submit it voluntarily or through the public domain. If a user prefers not to submit such information online, they may contact Deep Indigo to determine an appropriate channel to transmit this information.

  • From these services, Deep Indigo may collect a person's first name, last name, email address, company, position, secondary email address, address, city, state, zip code, and phone numbers (home, work, or mobile). We may collect event-specific information pertaining to a person's attendance, meal preferences and guests. We may collect the provided name and email of a spouse, contributor or foundation to facilitate the recognition for a gift. This confidential information is kept on file for IRS purposes.

  • Wire transfer information received and processed by Deep Indigo is stored in Little Green Light, a leading financial management and business operations software for nonprofits, international non-governmental organizations (NGOs) and the public sector.

  • Deep Indigo complies with CANSPAM and at any time donors, friends, volunteers and vendors may “opt-out” or be removed from our contact lists and can unsubscribe to emails. Deep Indigo will discontinue contact with any person upon oral or written request. For questions regarding our privacy policy or to make an “opt-out” request, please feel free to contact us at:

Deep Indigo d/b/a Deep Indigo Collective
231 Bent Creek Drive

Waxahachie, Texas 75165
Phone: (954) 918-2191
Email: ajacobsohn@deepindigocolletive.org  

  • Deep Indigo will maintain an electronic record in our database of all requests for discontinuance of contacts. Oral requests will be recorded in writing by Deep Indigo staff and will then be permanently recorded in the electronic donor database.

Storage of Data

  • Donor information is maintained in a password-protected, secured database. Only authorized personnel have access to this information and only for appropriate business purposes. This information is shared with Deep Indigo board members and authorized staff, only on a confidential and need-to-know basis.

 

Online Security and Enforcement

Deep Indigo’s online donor privacy policy is summarized in these key points:

  • When we transfer and receive certain types of sensitive information such as online donations and account information, we direct visitors to a secure server, which communicates via SSL encryption and which has been designed to reduce the possibility of interception and hacking. You'll know that you're in a secure area of our website when the “http” portion of the Deep Indigo website address in your browser changes to “https.” The “s” stands for “secure.” We operate secure data networks protected by industry standard firewall and password protection systems. Our security and privacy policies are periodically reviewed and enhanced as necessary. Only authorized individuals, who are required to comply with our privacy policy, have access to the information provided by our customers.

  • Cookies - "Cookies" may be used in connection with Deep Indigo's digital properties, for targeted remarketing. A cookie is a small amount of identifier data that is sent to your browser from a web server and stored on your computer's hard drive. By using cookies, information is potentially collected without your express knowledge. Most browsers are initially set to accept cookies but permit you to change the setting to refuse cookies or to be alerted when cookies are being sent. While refusal to accept cookies will not prevent the use of some portions of this site, other portions of this site may not function properly without cookies. You can reject cookies or cancel them by instructing your Web browser accordingly.

  • IP addresses - Deep Indigo may also collect IP addresses, domain names, and similar items regarding users of this site to measure the number of visits, pages visited, average time spent on this site, and similar items. Deep Indigo may also use your IP address to diagnose problems with our server, to administer our website and for statistical metrics used to track website visitor traffic.

  • Credit Cards - Deep Indigo is compliant with The Payment Card Industry Data Security Standard (PCI DSS). This is a set of requirements designed to ensure that ALL companies that process, store or transmit credit card information maintain a secure environment. Essentially this includes any merchant that has a Merchant ID (MID). The Payment Card Industry Security Standards Council (PCI SSC) was launched on September 7, 2006 to manage the ongoing evolution of the Payment Card Industry (PCI) security standards with focus on improving payment account security throughout the transaction process. The Deep Indigo finance department manually processes credit card refunds. At all times efforts are made to protect card numbers.

  • The PCI DSS is administered and managed by the PCI SSC (www.pcisecuritystandards.org), an independent body that was created by the major payment card brands (Visa, MasterCard, American Express, Discover and JCB). It is important to note, the payment brands and acquirers are responsible for enforcing compliance, not the PCI council. A copy of the PCI DSS is available here.

  • Deep Indigo does not store credit card numbers.

  • Credit card refunds are processed under strict guidelines.

Annual Report

  • Deep Indigo publishes a list of the names of donors over a designated amount in an annual report. Options for anonymous giving and “opt-out” selections are available. Please contact Deep Indigo for these requests.

Events

Event attendee's information

  • Deep Indigo may utilize a system to collect information about guests that are seated at event tables. This information may include name, email, company and address.

  • Guests may follow the “opt-out” options outlined in this policy.

 Privacy Enforcement with Vendors

  • If data is shared, a Non-Disclosure Agreement will be entered into with the vendor and the sharing of data is prevented by contract stipulations that are present in contacts between Deep Indigo and our vendors. We do not authorize these service providers to use or disclose the information except as necessary to perform services on our behalf or to comply with legal requirements.

  • Deep Indigo may also occasionally ask users to complete surveys for research purposes. There also may be services on our website that require you to fill out an online form or send Deep Indigo an email message in order to utilize these services. Deep Indigo collects any information that you provide in such circumstances, including any personal information.

Privacy Enforcement with Corporations/Employee Giving

  • Some corporations may support Deep Indigo through employee giving programs and campaigns. Generally, these are managed by the corporation and are processed through payroll deduction.

  • Deep Indigo seeks permission from the corporation before adding any employees to the Deep Indigo database.

  • Deep Indigo may share cumulative giving totals but will not share individual donor/employee names.

  • Employees may participate in matching gift programs with their employers. Matching gift requests are sent to the corporation for processing with the knowledge of the employee and the appropriate paperwork.

About Our Privacy Policy

Deep Indigo may disclose information it collects when required to do so by a court, regulatory agency, subpoena, law, regulation, or other body of competent jurisdiction and authority.

We assume no liability for any unauthorized actions of third parties or accidental transmission errors that may disclose information about you, and Deep Indigo is not responsible for other sites' privacy practices, which may be different from Deep Indigo's privacy practices.

Contacting Us About Your Personal Information

If you would like to review the personal information that Deep Indigo has collected about you in order to verify its accuracy and completeness, or if you have a question or complaint regarding Deep Indigo's privacy practices, or to request that Deep Indigo delete your personal information from its records, please contact us at ajacobsohn@deepindigocolletive.org.

Changes to This Privacy Policy

Deep Indigo may revise this Privacy Policy at any time by updating this posting. Please consult this Privacy Policy regularly.